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/Institutions/University-of-Maryland-School-of-Dentistry/json/2022-2023/Catalog-local.json

/Institutions/University-of-Maryland-School-of-Dentistry/json/2022-2023/Catalog.json

Room Reservations Policies and Procedures

Room Reservations Policies and Procedures

1. All reservations must be made through the online form at: https://umbforms.wufoo.com/forms/room-reservation-request/ . This link can be found on the Academic Affairs webpage under services.
2. Online reservation requests must include the name of the requesting department, person/group for whom the reservation is being made, and a contact email and phone number, the number of participants and start and end times.
3. Requests for recurring room reservations require an end date. Recurring room requests (e.g. for academic courses or for departmental meetings) will only be made for an academic year or calendar year, respectively.
4. For scheduling on the ground floor, DDS, DH and PG academic activities receive priority.

5. For conference room scheduling during lunchtime, faculty meetings receive priority.

6. During the school day (8am to 5pm) student groups may reserve rooms only during the lunch hour (12:00-12:50pm) Monday through Friday. Reservation requests for after 5:00pm must be accompanied by an email to dental reservations (dres@umaryland.edu) from the faculty advisor or their faculty designee stating that they will be present during the entire meeting. 
7. Room requests for Mondays from 1-1:50pm are made only for departmental and faculty/staff meetings

8. Neither food nor drink are permitted in the ground floor lecture halls (G205, G307, G310, and G314). Please reference the Food and Drink Policy.

9. It is the responsibility of the room requester to ensure the room is left clean and in order after use, including returning furniture to its original configuration. Any extra chairs brought into the room must be returned to their original location.

10. All reservations will end at 10 minutes before the hour to allow subsequent reservations to begin on time.

11. All changes and cancellations must be communicated to the Office of Academic Affairs by emailing dres@umaryland.edu so that calendars can be updated and room reservations can be released.

12. Every effort is made to accommodate room requests; however, given the high usage of rooms, there will be instances when groups may be reassigned based on room size, as well as when activities require priority. In such instances, updates will be communicated to room requester and reflected on the room monitors.

 

 

Updated: October, 2019

Updated:  October, 2021

Updated:  January 25, 2023