Dental Hygiene Program

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Document failures, cancellations through Axium

Checking-out and dismissing patient

  1. When treatment is complete, the instructor must be notified before dismissing patient. The patient must be examined by the instructor during the appointment and before dismissal for the day.
  2. If possible, arrange the next appointment with the patient before the patient leaves the Dental School.
  3. Note the patient's disposition in the progress notes. The treatment provided and the treatment planned for the next appointment should also be in the progress notes entry.
  4. Be sure to return all belongings to the patient including full or partial dentures.
  5. Escort the patient to the reception desk.
  6. Dental Hygiene patients must be dismissed no later than 11:30 a.m. for morning clinic or 3:30 p.m. for afternoon clinic to allow adequate time for chart documentation, paperwork, and review of clinical progress with instructor. Charts must be swiped prior to leaving clinic.

Record Maintenance

  1. Enter all services rendered in the Progress Notes in the EPR. All patient records are to be completed and swiped by instructor prior to leaving clinic. When using any dental material such as sealants, the chart entry should include the tooth surfaces, the generic material followed by the specific name of the product. Cancelled and broken appointments should also be entered in the progress notes and in all cases both the student and the instructor must sign/swipe the entry.
  2. Entries that do not have all information completed properly will not be swiped and will be returned to the student for completion.
  3. Instructors must swipe all evaluation forms and chart entries. Students are responsible for obtaining all required swipes. Only the faculty that supervised you that session can swipe.
  4. At the completion of the appointment, all department clinic forms (e.g., blue forms) should be placed in the Clinic Notebook until the next appointment or for review by the SAS Advisor.
  5. The final entry in the progress notes should reflect the next activity planned or departmental assignment for the patient.